📧 DNS Configuration Guide for Email Hosting with The HostMe
Setting up email hosting with The HostMe requires a few essential DNS configurations to ensure reliable email delivery, spam protection, and access via third-party mail clients like Outlook. This guide walks you through the necessary DNS records and mail client settings.
🔧 Step 1: Add Required DNS Records
Once you’ve purchased mail service from The HostMe, log into your domain registrar or DNS management panel and add the following records with a TTL of 3600 seconds (1 hour):
✅ 1. SPF Record (TXT)
This record authorizes The HostMe’s mail server to send emails on behalf of your domain, helping prevent spoofing.
Type: TXT
Name: @
Value: v=spf1 include:ml01.thehostme.com ~all
TTL: 3600
💡 Why it matters: SPF records are checked by recipient servers to verify that your domain is not being used for spam or phishing.
📬 2. MX Record
This record directs incoming mail to The HostMe’s mail server.
Type: MX
Name: @
Priority: 0
Value: ml01.thehostme.com
TTL: 3600
💡 Why it matters: MX records define where email for your domain should be delivered. A lower priority means higher preference.
🌐 3. CNAME Record (Webmail Access)
This optional but useful record allows users to access webmail via a friendly URL like webmail.yourdomain.com.
Type: CNAME
Name: webmail
Value: ml01.thehostme.com
TTL: 3600
💡 Why it matters: CNAME records create aliases, making it easier for users to remember and access services.
🖥️ Step 2: Configure Third-Party Mail Clients (e.g., Outlook)
To use The HostMe email service with desktop or mobile mail clients, use the following configuration:
| Setting | Value |
|---|---|
| Incoming Mail Server | ml01.thehostme.com |
| Protocol | IMAP (recommended) or POP3 |
| Port (IMAP) | 993 (SSL) |
| Port (POP3) | 995 (SSL) |
| Outgoing Mail Server | ml01.thehostme.com |
| Port (SMTP) | 465 (SSL) or 587 (STARTTLS) |
| Authentication | Required |
| Username | Your full email address |
| Password | Your email password |
🔐 Security Tip: Always enable SSL/TLS encryption to protect your credentials and email content.
🧠 Final Thoughts
With these DNS records and client settings in place, your domain will be fully integrated with The HostMe’s mail infrastructure. You’ll benefit from secure delivery, spam protection, and seamless access across devices.